Employees in companies are often the first to notice legal violations. It is often thanks to their tips 
that abuses can be pursued and stopped. The Whistleblower Protection Act protects these persons from possible discrimination or other disadvantages. The new law creates the prerequisite for employees to be able to speak out freely about violations in their professional environment - in an independent place, without having to fear reprisals. From now on, companies in Germany are 
required to set up an internal whistleblowing office to which tips from employees can be sent, 
anonymously if desired.

Whistleblowers are persons who publish information from a secret or protected context or who expose abuses that are important for the public to know. Whistleblower disclosures of abuses or crimes include corruption, insider trading, human rights violations, misuse of data, or general dangers that the whistleblower learned about at work or in other contexts. In general, this mainly concerns processes in politics, public authorities and business enterprises. Source: Bundesregierung.de

In order to be able to comply with the Whistleblower Protection Act in all respects responsibly and in the spirit of legislation in Germany and compliance, a consistent process must be established within the company. This is the only way to comply with all legal requirements and conditions and to avoid fines.

• All employees must have access to a hotline that allows them to enter reports while maintaining confidentiality.
• People charged with the task must be available who can organize the processing of incoming reports even in the event of a large rush. These employees, who may also be external, must be trained and must also be available in large numbers at all times in the event of incoming reports.
• Incoming reports must be processed in accordance with the law and in a timely manner in order to fulfill all requirements and contribute to clarification.

Important basis for the fulfillment of the law: A reporting channel accessible to all employees outside the company’s systems in the cloud - independent of the company IT, available on all devices at all times, and only viewable by a specific group of people. Programmed and hosted in Germany, the software is DIN 27001 certified and DSGVO compliant.

Only an external ombudsperson who does not belong to the company can act neutrally and objectively without any conflicts of interest arising. The specialists we employ have many years of expertise, act discreetly and on instruction, and take organizational responsibility for the entire process.